Construction Admin Assistant

Job Title: Construction Admin Assistant 2

Pay Rate: $32/hr to $34/hr

Duration: 10 Months

Location: New Albany, OH

Shift – 7:00 AM – 4:00 PM (Monday to Thursday)

This position is for the Building Automation division.

We are looking for a Construction Project Assistant 2

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and operational support specifically for our construction site activities. This role is crucial for maintaining efficient day-to-day operations, managing project-related information flow, and supporting the on-site team and project management.

• Completes a variety of daily administrative tasks essential for smooth construction project operations.
• Assists in financial administration, including preparing annual budgets and analyzing monthly budget activity relevant to site expenditures.
• Manages scheduling for site meetings and appointments and accurately drafts and distributes meeting minutes and protocols.
• Coordinates and establishes all travel arrangements for site personnel and reconciles associated travel and expense reports.
• Manages all incoming and outgoing correspondence, including answering, screening, and placing phone calls, often interacting with site teams, vendors, and external partners.
• Monitors and maintains all information flow, ensuring meticulous organization of both paper and electronic project files.
• Prepares professional presentations, reports, statistical charts, and briefings related to construction progress, safety, and operations.
• Assists in the integration and effective use of new office technologies and systems pertinent to construction site management.
• Handles routine and non-complex practical inquiries and procedures from internal and external customers, including managing inbound and outbound calls based on established guidelines.

Requirements:

• Up to 1 year of professional experience is required, in addition to a 2-year vocational training program with atleast High School/GED.
• Mandatory prior experience working in an on-site construction environment.
• Organization skills, past construction site dealings (not in the field), communications.
• This includes familiarity with the unique dynamics, terminology, and demands of a construction site.
• Basic theoretical and practical knowledge of administrative principles, procedures, and work routines, gained through a structured two-year vocational training period.
• Understanding of specialized processes, techniques, and systems commonly used in office, production, or lab environments, with a strong emphasis on their application within a construction context.
• Proficiency in operating major parts or the full spectrum of dedicated, specialized standard software packages relevant to office administration and project support.
• Knowledge of standardized work routines and methods, general facts, and information necessary for effective administrative support in a construction setting.