Admin/Hr Assistant

Job Summary:

The Admin/HR Assistant will be responsible for supporting daily office operations to ensure smooth business workflow. The role involves performing administrative and clerical tasks, managing correspondence, maintaining records, assisting with finance and HR-related activities, and providing overall office support.

Key Responsibilities:

• Handle daily office administration to ensure smooth business operations.
• Perform clerical tasks including drafting, distributing, and filing letters, memos, minutes of meetings.
• Sort, review, and annotate incoming mail and documents; determine routing, required signatures, and necessary follow-ups.
• Prepare petty cash vouchers, invoices, and other finance-related documents with appropriate supporting materials and approvals.
• Monitor and maintain office supplies inventory; prepare purchase requests and move orders; follow up to ensure timely delivery.
• Organize transportation and fleet schedules;
• Book flight tickets and manage travel arrangements for staff and management.
• Provide general administrative support including calendar management, meeting preparation, and event organization.
• Screen incoming calls and direct inquiries to appropriate personnel.
• Welcome guests and clients, addressing inquiries professionally.
• Assist HR with administrative tasks as required, including maintaining records, scheduling interviews, and supporting HR processes.
• Perform other duties as assigned to support business needs.

Requirements:

• Proven experience in administrative or HR support roles.
• Proficient in MS Office applications and office management software.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• Professional demeanor and discretion in handling confidential information.

Preferred:

• Previous experience in Dubai or the UAE is an advantage.
• Knowledge of local labor laws and HR practices.
• Exposure to international work environments is advantageous.