Personal Assistant

Role: Part-Time/ Personal Assistant and Bookkeeper

Location: West Los Angeles (Brentwood) 4-5 days/week onsite

Schedule: Part-time, Approx. 30 hours per week

Pay Rate: $40.00/hour

Our client, a high-net-worth couple, is seeking a highly organized and detail-oriented Personal Assistant to support their West Side household. This role offers an immediate start with an indefinite duration and combines estate management, scheduling, travel coordination, and basic bookkeeping. The ideal candidate is proactive, tech-savvy, and comfortable managing multiple priorities while providing seamless support. This position offers the flexibility of a part-time schedule and is perfect for someone who thrives in a dynamic, fast-paced environment.

Key Responsibilities:

• Assist with expense reporting and bookkeeping; proficiency with QuickBooks (must have QuickBooks).
• Manage overall household operations, ensuring seamless coordination of vendors, service providers, and estate management functions.
• Receive and oversee vendors on-site; maintain responsibility for budgeting and financial oversight related to household expenditures.
• Book personal and household appointments, manage complex scheduling needs, and collaborate with the principal’s corporate Executive Assistant to ensure calendar alignment and efficiency.
• Coordinate domestic and international travel logistics, including arrangements for family members and select business travel.
• Oversee household purchases, track inventory, and maintain accurate records of all financial transactions.
• Provide basic care for a small dog, including occasional feeding and coordination of veterinary or grooming services as required.
• Deliver high-level administrative support while ensuring the household functions in a professional, organized, and proactive manner.

Qualifications:

• Proficiency in QuickBooks for expense tracking – this is a must have.
• Must have a valid Driver’s License.
• Previous experience as a Personal Assistant, Estate Manager, or similar role.
• Strong organizational, written, and multitasking skills with a high level of discretion.
• Comfortable using Mac products (iPhone, MacBook, etc.).
• Familiarity with high-net-worth households and corporate coordination.
• Ability to anticipate needs and work independently in a private home office.

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