Project & Operations Coordinator

We are seeking a highly organized, detail-oriented Project & Operations Coordinator to support a growing commercial and multifamily construction organization. This role will serve as a central operational and administrative hub, supporting project managers, leadership, and field teams by coordinating information, documentation, scheduling, and internal workflows.

This is an ideal opportunity for someone who enjoys structure, process, and keeping complex, fast-moving environments organized and running smoothly.

Key Responsibilities

Project & Operations Support

• Coordinate administrative and documentation needs across multiple construction projects
• Maintain project files, contracts, permits, insurance certificates, change orders, and compliance documentation
• Track key project milestones, deadlines, and deliverables to ensure nothing falls through the cracks
• Assist with onboarding new projects into internal systems and ensure all required information is complete

Administrative & Executive Support

• Provide administrative support to leadership and project management, including calendar coordination, meeting scheduling, and document preparation
• Prepare meeting agendas, take notes, and distribute follow-ups and action items
• Assist with internal reporting, data entry, and maintaining accurate operational records

Data, Systems & Process Coordination

• Maintain and update internal project tracking tools, spreadsheets, and databases
• Assist with building and refining internal processes and workflows as the organization grows
• Ensure data accuracy across systems related to vendors, subcontractors, clients, and project status

Communication & Coordination

• Serve as a point of contact between internal teams, subcontractors, vendors, and external partners for administrative and coordination needs
• Route questions, documents, and approvals to the appropriate stakeholders
• Support a professional and organized flow of communication internally and externally

Qualifications

• 2+ years of experience in an administrative, project coordination, operations, or support role (construction, real estate, engineering, or professional services preferred)
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High attention to detail and strong follow-through
• Comfortable working with data, documents, spreadsheets, and internal systems
• Proficient with Microsoft Office and/or Google Workspace (Excel/Sheets, Word/Docs, Outlook/Gmail, etc.)
• Strong written and verbal communication skills
• Ability to work independently, anticipate needs, and take ownership of tasks